Produces the Peer Review section of the University of Chicago Magazine for four print issues per year, writing and editing Peer Review opener, Releases, Alumni News, and other copy and working with a designer to lay out the section.
Works closely with a team of 70-plus alumni volunteers who serve as the Magazineâ™s College class correspondents. Sets deadlines for these partners, helps them solicit news from their classmates, edits the columns they submit (about 20 printed pages per issue) for consistency with Magazine style, correct usage, logical sense, and appropriate content. Works with the fact-checker to ensure accuracy of all materials.
Finds appropriate art for the Peer Review section, identifying archival photos pertinent to different class years to publish as sidebars and researching and writing captions. Writes Notes (short alumni news items), Releases (alumni books, films, and recordings) pages, and other copy as assigned.
Using InDesign and working with a designer as needed, lays out the Peer Review section, cutting or adding sidebars as necessary to fit the space. Enters final corrections into the layout and uploads completed files to the printer.
Participates in the Magazineâ™s story- and issue-planning meetings, contributing story ideas. Participates in line editing, copyediting, fact-checking, and proofreading of features and other Magazine departments. Reads several drafts of all Magazine materials, looking for consistency of style, correct usage, concision, and clarity.
Monitors the Magazineâ™s main email account and responds to a sometimes high volume of telephone, email, and mail requests, working with the editor and managing editor of the Magazine. Coordinates campus distribution of finished issues to contributors, advertisers, and campus partners. Assists editors throughout ARD Communications with other projects as assigned, including web stories and social media, donor proposals, and stories for other department publications.
Keeps up with stories and trends in academia through regular reading of newspapers, professional publications and scholarly journals, academic reviews, and other alumni publications. Keeps familiar with current issues at the University by reading student and department publications.
Seek opportunities for professional development that will enhance job performance including attending webinars, seminars, building networks within the University and with colleagues at peer institutions.
Edits books, journals, or other written materials with some guidance from others. Establishes editing schedules.
Collaborates with authors to resolve routine and moderate problems using existing procedures and to clarify meaning. Assists with quality control by proofreading edited manuscripts.
Checks typeset proofs before author review. Reviews typeset proofs or revised written copy returned by authors and approves or rejects changes. Enters author changes as appropriate and checks typeset pages.
Performs other related work as needed.
Minimum two years of experience writing or editing professionally.
Technical Skills or Knowledge:
Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to the Office of Alumni Relations and Development, including the University's donor relationship management system and the Microsoft Office Suite.
Manage confidential information with discretion and tact.
Act with integrity, professionalism, and confidentiality.
Work collegially and collaboratively in a team setting.
Prioritize multiple projects and independently follow through with detail.
Outstanding interpersonal and communications skills characterized by the ability to listen, to speak, and to write effectively.
Self-motivation and the ability to take initiative.
Ability to communicate complex ideas to an educated general audience in clear and engaging prose.
Standard office environment.
Travel to campus and/or non-campus locations for University business.
Work evenings and weekends as needed.
Cover Letter, addressed to Hiring Committee (preferred)
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
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